Hicksville Exempted Village Schools
Regular Meeting of the Board of Education
May 20, 2019
The Hicksville Exempted Village Schools Board of Education met in regular session on Monday, May 20, 2019 at 6:00 p.m. in the Community Room. The meeting was opened by Vice-President, Jennifer Caryer, with the following Board members answering roll call: Jennifer Caryer, Craig Eiden, Stephanie Mazur, and Jared Wonderly.
Minda Jones was absent.
REGULAR BUSINESS
The following items were discussed by the building Principals.
Elementary School – Kirsten Coffman
- Students and teachers in grades 3 and 4 traveled to Defiance Theater for their state testing reward.
- A “Tools for Schools” donation for disadvantaged families was recently held. A special recognition to Lisa Wisenhauser and Susan Mack for their involvement with this program.
- 6 staff members attended a PBIS training that will hopefully be implemented during the 2019-2020 school year.
- Received a $5000.00 grant to implement The Zone curriculum.
- The P.T.O. will be hosting a celebration for K-2 Coragem students on May 22nd.
- “Meet the Teacher” is scheduled for the last day of school.
- Grade 6 students participated in the Hicksville Shake on May 9thand May 10th. The champion was Jacob Beverly, with Elise Baldwin being awarded the runner-up. These two students, along with Mackenzie Enderle, Josie Smith and Owen Stuckey, will be competing in the Defiance County Shake on May 23rdat Defiance College.
- Coragem students will be attending Combat Ops in Fort Wayne on May 22nd, for winning first place in this year’s house competition.
- Grade 8 students attended Washington, D.C. A big shout out to A.J. Klausing for his effort on coordinating this trip, and also a shout out to the students as well, for being very respectful being during the trip.
- The middle school science club completed a cap and lid drive. Over 536 pounds of plastic will be recycled into a table. A shout out to Ms. Rees and Mrs. Zachrich for sponsoring this activity.
- Various activities were planned for Teacher Appreciation Week by the P.T.O. as a thank you for their hard work and dedication.
- EOC Testing is finished. A big shout out to the building testing coordinators.
- Jr./Sr. Prom on May 4thwas a success.
- Senior awards program was held on May 15th, with more than $1.3 million dollars awarded to students.
- Four County Career Center Recognition Day was held May 21st.
- Winning House of Coragem will attend Combat Ops on May 22nd.
- A cookout will be held on May 24thfor the senior class. This will be their last scheduled school day.
- A mandatory commencement practice is scheduled for May 30th. Seniors receiving their diploma must attend.
- 2019 Commencement will take place at 2:00 p.m. on June 2nd, in the high school gymnasium.
- Recognition to Sharon Sweet for her upcoming retirement.
Middle School – Andy Hunter
High School – Jeff Slattery
The following items were discussed by Keith Countryman, Superintendent.
- Attended a tax incentive review in Defiance on April 15th. There were no changes from last year to report.
- The Senior Citizens/Volunteer banquet was held May 13th. Mr. Ferrell featured items from the STEAM program.
- Staff appreciation lunch held last week. The staff was very grateful.
- A bus transportation meeting will be held in June to see if any revisions need to be made to the current schedule/bus stops. This will help make the bus routes more efficient for the 2019-2020 school year.
- Results from the traffic study are not in.
- A special shout out to our community, for the passing of the school levy. Also, a shout out to Greg and Lisa Slattery, for their work as leaders of the steering committee. The school is very grateful for the support our community members always show us.
CONSENT AGENDA
Jared Wonderly moved and Craig Eiden seconded the motion to approve the following consent agenda.
Roll call: Ayes – Jennifer Caryer, Craig Eiden, Stephanie Mazur, and Jared Wonderly.
MINUTES AND FINANCIALS
Craig Eiden moved and Stephanie Mazur seconded the motion to approve the following as stated.
- Minutes from the regular board meeting on April 8, 2019.
2. Recommend to waive the reading of the board minutes unless otherwise stated.
3. Treasurer’s Report
a. Cash Reconciliation as of April 2019.
b. Financial Statements for April 2019.
- Accept the following donations:
$ 50.00 from The Hicksville Bank for Track
$ 100.00 from Kiwanis Club of Hicksville for Art Club
$ 250.00 from The Wholesale House for Girls Basketball
$ 297.78 from SMTA for Student of the Quarter Lunches
$ 300.00 from Craig Eiden for Track
Roll call: Ayes – Jennifer Caryer, Craig Eiden, Stephanie Mazur, and Jared Wonderly.
Jared Wonderly moved and Craig Eiden seconded the motion to approve the following as stated.
- Recommend to approve the following funds.
- Recommend to approve the Five Year Forecast for the May 2019 submission to the Ohio Department of Education as presented.
- Recommend to approve the following as Homebound Tutors for a maximum of 5 hours per week at a rate of $27.55 per hour for the months of May and June 2019.
- Recommend to approve Andrew Lawrence as Summer Credit Recovery Instructor to provide a maximum of 72 hours of credit recovery through the Digital Learning Center (HDLC) at current hourly rate. Sessions will be held on the following dates from 8:00 a.m. – 12:00 p.m.
- Recommend to non-renew the following contracts at the conclusion of the 2018-2019 school year.
- Recommend to non-renew all certified supplemental contracts at the conclusion of the 2018-2019 school year or at the end of the activity.
- Recommend issuing a one (1) year contract to Erin Montgomery as Elementary Guidance Counselor with a Master’s Degree and ten (10) years experience for the 2019-2020 school year
- Recommend issuing a one (1) year contract to Emily Rodesh as Classroom Instructor with a BA-150 Degree and zero (0) years
- Recommend to approve the following as substitute teachers for the
- Recommend to approve the employment of substitute teachers from the NwOESC list for the 2019-2020 school year. This includes any addendums to the original list as the year progresses.
- Recommend to approve the following supplemental contracts for the 2019-2020 school year.
- Recommend to approve the following as a volunteer for the 2019-2020 school year.
- Recommend to non-renew all classified supplemental contracts at the conclusion of the 2018-2019 school year or at the end of the activity.
- Recommend to approve the following as classified substitutes for the
- Recommend to approve the employment of classified substitutes from the NwOESC list for the 2019-2020 school year. This includes any addendums to the original list as the year progresses.
- Recommend to approve the following supplemental contracts for the 2019-2020 school year.
- Recommend to approve the following as volunteers for the 2019-2020 school year.
- Recommend to approve Sidney Slattery as an Elementary School office helper for the summer of 2019 for a maximum of 30 hours at minimum wage.
- Recommend to approve a supplemental contract to the following in the amount of $750.00 for summer of 2019 technology assistance.
- Recommend to accept the resignation from Melissa Burnau as Treasurer/CFO effective August 1, 2019.
- Recommend to approve a quotation from Entry Shield for placement of Entry Shield System. The projected cost to the district is $23,760.00.
- Recommend to approve a technical services agreement with Northern Buckeye Education Council from July 1, 2019 – June 30, 2020.
- Recommend to approve a clinical affiliation agreement with Northwest State Community College for an Early Childhood/Paraprofessional Education Program from July 1, 2019 – June 30, 2021.
- Recommend to approve a service agreement with Defiance County Board of Developmental Disabilities (DCBDD), to provide educational services from August 2019 – June 2020. The district will be asessed $5000.00 per student for the excess cost.
- Recommend to approve the following resolution.
- Recommend to approve the following new/revised Board of Education Bylaws/Policies.
- Recommend to approve the 2019 list of graduates, pending completion of all requirements.
- Recommend to approve the girls basketball team to attend an overnight trip to Adrian College from June 21, 2019 – June 23, 2019.
- Recommend to approve the volleyball team to attend an overnight trip to Ohio State University from July 12, 2019 – July 14, 2019.
- Recommend to approve the Safety Operations Plan for the school district.
499-9119 BWC Safety Grant FY19
499-9219 BWC Special Ed Grant FY19
Roll call: Ayes – Jennifer Caryer, Craig Eiden, Stephanie Mazur, and Jared Wonderly.
Craig Eiden moved and Jennifer Caryer seconded the motion to approve the following as stated.
Roll call: Ayes – Jennifer Caryer, Craig Eiden, Stephanie Mazur, and Jared Wonderly.
EMPLOYMENT/CERTIFIED STAFF
Jared Wonderly moved and Stephanie Mazur seconded the motion to approve the following as stated.
Christine Blue Kathy Laney
Dave Blue Natalie Zachrich
June 10 – June 14 July 15 – July 19
June 17 – June 20 July 22 – July 25
Jay Mast Mackenzie Coleman
Amanda Willitzer
experience for the 2019-2020 school year.
2019-2020 school year.
Paul Overmyer Kevin Snyder
Pam Payne Sue Strubing
Nancy Swift
Josh Freese – Head Girls Basketball Coach
A.J. Klausing – Football Assistant
Ryan Miser – Football Assistant Special Teams
Tony Tear – Head Boys Basketball Coach
Jamie Altman – Cross Country
Roll call: Ayes – Jennifer Caryer, Craig Eiden, Stephanie Mazur, and Jared Wonderly.
EMPLOYMENT/CLASSIFIED STAFF
Stephanie Mazur moved and Craig Eiden seconded the motion to approve the following as stated.
2019-2020 school year.
Becky Bailey Paula Scranton
Nickhol Garza John Smith
Angie Johnson Sue Strubing
Pam Payne Nancy Swift
Phil Romero Carrie Vowles
Dave Bains – Football Assistant Coordinator
Tiffanie Baird – Head Jr. High Volleyball Coach
Brent Brickel – Head Jr. High Football Coach
Aubrie Crall – Co-Assistant Volleyball Coach
Avery Demland – Co-Assistant Volleyball Coach
Jon Diehl – Football Assistant
Pete Figgins – Assistant Wrestling Coach
Jaimee Slattery – Mini-Aces Volleyball Coach
Jeff Ruoff – Head Wrestling Coach
Eddie Tunis – Jr. High Football Assistant Coach
Jay Turnbull – Football Assistant
Carmen Vasquez – Freshman Volleyball Coach
Pam Payne – Cross Country
Zakk Witte– Jr. High Football
Zakk Witte – High School Football
Addison Bergman Brandon Hamilton
Noah Shaffer
Roll call: Ayes – Jennifer Caryer, Craig Eiden, Stephanie Mazur, and Jared Wonderly.
Jared Wonderly moved and Jennifer Caryer seconded the motion to approve the following as stated.
Roll call: Ayes – Jennifer Caryer, Craig Eiden, Stephanie Mazur, and Jared Wonderly.
SERVICES AND AGREEMENTS
Stephanie Mazur moved and Jared Wonderly seconded the motion to approve the following as stated.
BOARD OF EDUCATION/GOVERNING BOARD RESOLUTION
Authorizing 2019-2020 Membership in the Ohio
High School Athletic Association
Whereas, HICKSVILLE EXEMPTED VILLAGE SCHOOLS,
District IRN number: 45419of 958 East High Street,
Hicksville, OH 43526, Defiance County, Ohio
Has satisfied all the requirements for membership in the Ohio High
School Athletic Association, a voluntary unincorporated associated
not-for-profit; and
WHEREAS, The Board of Education/Governing Board (“Board”) and
its Administration desire for the schools, with one or more grades at
the 7-12 grade level under their jurisdiction to be voluntary members
of the OHSAA;
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF
EDUCATION/GOVERNING BOARDthat all schools listed on the reverse side of this card do hereby voluntarily renew membership
in the OHSAA and that in doing so, the Constitution, Bylaws, Regulations and Business Rules of the OHSAA are hereby
adopted by this Board as and for its own minimum student-athlete
eligibiltiy requirements. Notwithstanding the foregoing, the Board
reserves the right to raise student-athlete eligibility standards as
it deems appropriate for the schools and students under its
jurisdiction; and
BE IT FURTHER RESOLVEDthat the schools under this Board’s
jurisdiction agree to conduct their athletics programs in accordance
with the Constitution, Bylaws, Regulations, Business Rules,
interpretations and decisions of the OHSAA and cooperate fully
and timely with the Executive Director’s office of the OHSAA in
all matters related to the interscholastic athletic programs of the
schools. Furthermore, the schools under the Board’s jurisdiction
shall be all the primary enforces of the OHSAA Constitution,
Bylaws, Regulations, Business Rules and the interpretations
and rulings rendered by the Executive Director’s office. The
administrative heads of these schools understand that failure
to discharge the duty of primary enforcement may result in
fines, removal from tournaments, suspension from membership
and/or other such penalties as prescribed by Bylaw 11.
Roll call: Ayes – Jennifer Caryer, Craig Eiden, Stephanie Mazur, and Jared Wonderly.
OTHER BUSINESS
Craig Eiden moved and Jared Wonderly seconded the motion to approve the following as stated.
0100 – Definitions
5113.02 – School Choice Options
5460 – Graduation Requirement
5610 – Removal, Suspension, Expulsion, and Permanent
Exclusion of Students
5610.03 – Emergency Removal of Students
6320 – Purchasing and Bidding
6325 – Procurement – Federal Grants/Funds
6605 – Crowdfunding
7540.02 – Web Accessibility, Content, Apps, and Services
8400 – School Safety
8500 – Food Services
Roll call: Ayes – Jennifer Caryer, Craig Eiden, Stephanie Mazur, and Jared Wonderly.
DISCUSSION
- A special meeting will be held on Monday, June 3, 2019 at 6:00 p .m. in the Community Room.
- The June board meeting has been changed to Wednesday, June 26, 2019 at 6:00 p.m.
Minda Jones arrived at 7:00 p.m.
EXECUTIVE SESSION
At 7:00 p.m., Craig Eiden moved and Stephanie Mazur seconded the motion to consider the appointment, employment, dismissal, discipline, demotion,or compensation of a public employee or official, or issuing suspension, or termination of a license, or the investigation of charges or complaints against a public employee, official licensee, or regulated individual unless the public employee, official, licensee, or regulated individual requests a public hearing.
Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
The meeting reconvened at 7:37 p.m.
ADJOURNMENT
Craig Eiden moved and Jared Wonderly seconded the motion to adjourn this meeting until the next special board meeting to be held on Monday, June 3, 2019 in the Community Room. The next regular board meeting will be held on Wednesday, June 26, 2019 at 6:00 p.m. in the Community Room.
Roll call: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
_____________________________________ _____________________________________
Board President Treasurer
Hicksville Exempted Village Schools
Work Session Meeting of the Board of Education
May 20, 2019
The Hicksville Exempted Village Schools Board of Education met in work session on Monday, May 20, 2019, immediately following the regular board meeting, in the Community Room. The meeting was opened by President, Minda Jones, with the following Board members answering roll call: Jennifer Caryer, Craig Eiden,
Minda Jones, Stephanie Mazur, and Jared Wonderly.
A discussion was made on the architecture selection process and forming a building committee, with no action being taken.
Jared Wonderly moved and Craig Eiden seconded the motion to adjourn this meeting until the next special board meeting to be held Monday, June 3, 2019 at 6:00 p.m. in
the Community Room. The next regular board meeting will be held on Wednesday, June 26, 2019 at 6:00 p.m. in the Community Room.
_____________________________________ _____________________________________
Board President Treasurer