HICKSVILLE EXEMPTED VILLAGE BOARD OF EDUCATION
REGULAR BOARD MEETING December 10, 2018
6:00 p.m.
The Hicksville Exempted Village Schools Board of Education met in Regular Session on Monday, December 10, 2018, at 6:00 p.m. in the Community Room. The meeting was opened by President Minda Jones with the following Board members answering roll call: Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
REGULAR BUSINESS
Director of Operations Report
Eric Bassett, Director of Operation, presented the following update:
- Bleacher inspections
- General winter cleaning
Principal Reports
- Elementary
- Middle School
- High School
- Four County Career Center Report
- Superintendent’s Report
- Kirsten Coffman, Elementary Principal, discussed the following:
11/30/18 Principal’s Math Club (21 students)
“Power of a Positive Phone Call”
3rdGrade Air Tests released today
81% passed
12 students didn’t pass
2 move-in’s
3 ELL
All IEP passed
- Large incoming kindergarten classes have left 1stgrade class in 3rdgrade wing
- 3rdgrade will have 4-sections next school year
- Running out of classroom space
- Preschool at capacity in both sessions
- Currently 20-21 ELL students (up from 1-2 approximately 4-5 years ago)
- Utilizing translators/software
- Jessica Saunders currently taking classes to be an ELL teacher
- Changes in MS schedule will allow Saunders to continue working with these students next year
- Andy Hunter, Middle School Principal, discussed the following:
11/20/18 MS Spelling Bee
1stplace - Austin Sanders/2ndplace – Wyatt Sanders
BLT – working to change MS schedule to match HS
12/11/18-12/14/18 6thGrade Camp
12/14/18 6th-8thGrade Concert at Huber
12/24/18-1/2/18 Christmas Break
Data Dive with Josh Clark
1/11/19 End of 2ndQuarter
Trying to schedule specials five times per week
- Jeff Slattery, High School Principal, discussed the following:
- Keith Countryman, Superintendent, presented the following:
- Submitted grant to BWC for Security
- Worked on BWC grant for special education sensory equipment ($20,000 grant)
- Pupil Activity Permit
“Beauty and the Beast” casted
11/16/18 NW State and Defiance College
Not seeing numbers from CCP
Proposing CAD, Ag, etc. courses
Checking to see what courses we can provide in the space we have. They’ll provide us dual-enrollment courses if they have the necessary space
12/6/18 Defiance County Drug Free Coallition
Vaping & Marijuana
12/7/18 Thanksgiving Dinner
12/7/18 Four County Career Center – Sophomores
12/3/18-12/14/18 Retesting Requirements
12/14/18 HS Concert
12/17/18 “Real World, Real Money”
12/17/18 Route 49 Classic (Champions – GBK, BBK, Freshmen)
n/a
- Business Advisory Council
- Quarterly meeting
- Foster Collaboration
- Local Economy
- Grant to cover 75% of cost
- Working on technology piece
CONSENT AGENDA
Stephanie Mazur motioned and Jennifer Caryer seconded to approve the consent agenda as it reads.
*** Vote: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
MINUTES AND FINANCIALS
Jared Wonderly motioned and Craig Eiden seconded to approve the following consent agenda as it reads:
- Minutes from the regular board meeting on November 19, 2018 and minutes from the work sessions on November 19, 2018 and November 28, 2018.
- Treasurer’s Report
- Melissa Tope, Treasurer, presented the following:
- Cafeteria Fund Balance
- Levy Info
- Credit Card Policy
- Annexation
- Financial Analysis
a. Cash Reconciliation as of November 2018.
b. Financial Statements for November 2018.
3. Accept the following donation:
$ 100.00 from Nathan Ferrell for STEM
*** Vote: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
EMPLOYMENT/CERTIFIED STAFF
Jennifer Caryer motioned and Stephanie Mazur seconded to approve the following as stated:
- Recommend to approve the following supplemental contracts for the 2018-2019 school year.
- Recommend to approve the following as a volunteer for the 2018-2019 school year.
- Recommend to approve the following supplemental contracts for the 2018-2019 school year.
- Recommend to approve the following as volunteers for the 2018-2019 school year.
- Recommend to approve the following new/revised Board of Education Bylaws:
- Recommend to approve the following new/revised Board of Education Policies:
- Recommend to transfer $1,764,495.00 from the school district’s STAR Ohio account to the school district’s RedTree Investment Group account, to reflect the $3 million dollar transfer from fiscal year 2016.
- Recommend to approve a Service Addendum – Financial Consulting agreement from Public Finance Resourses, Inc. (OSBA’s subcontracted service provider). Consulting services will be in the areas of forecast comparison, analysis, and custom deliverables regarding the school district’s financial forecast. The date of service will begin December 10, 2018 and end March 9, 2019.
Mackenzie Coleman – Project MORE Advisor (25%)
Joy Geiger – Foreign Language Club Advisor
Elaine Gerken – Drama Club Advisor
Elaine Gerken – High School Musical Director
Zach Kohlmeier – Extra Band (Pep Band-Winter)
Kathy Laney – Academic Team Advisor
Kathy Laney – High School Yearbook Advisor
Kathy Laney – Newspaper Advisor
Kathy Laney – Science Fair Advisor
Jay Mast – Project MORE Advisor (50%)
Don Perna – Assistant Archery Coach
Joey Stevenson – Art Club Advisor
Amanda Willitzer – Project MORE Advisor (25%)
Jamie Altman – Indoor Track
*** Vote: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
EMPLOYMENT/CLASSIFIED STAFF
Craig Eiden motioned and Jared Wonderly seconded to approve the following as stated:
Jennifer Bergman – High School Musical Director Assistant
Pam Slattery – Elementary Yearbook Advisor
Corey Johnsonbaugh – Mat Maid Advisor
Pam Payne – Indoor Track
*** Vote: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
OTHER BUSINESS
Jared Wonderly motioned and Jennifer Caryer seconded to approve the following as stated:
0131 – Legislative
0141.2 – Conflict of Interest
0164 – Notice of Meetings
0165.1 – Regular Meetings
0165.2 – Special Meetings
0165.3 – Recess/Adjournment
0166 – Executive Session
0168 – Minutes
0169.1 – Public Participation at Board Meetings
1240.01 – Non-Reemployment of the Superintendent
1422 – Nondiscrimination and Equal Employment Opportunity
1541 – Termination and Resignation
1662 – Anti-Harassment
2111 – Parent and Family Engagement
2260 – Nondiscrimination and Access to Equal Educational Opportunity
2261 – Title I Services
2261.01 – Parent and Family Member Participation in Title I Programs
2261.03 – District and School Report Card
3122 – Nondiscrimination and Equal Employment Opportunity
3140 – Termination and Resignation
3362 – Anti-Harassment
4122 - Nondiscrimination and Equal Employment Opportunity
4140 – Termination and Resignation
4162 – Drug and Alcohol Testing of CDL License Holders and Other Employees Who Perform Safety Sensitive Functions
4362 – Anti-Harassment
5517 – Anti-Harassment
5610 – Removal, Suspension, Expulsion, and Permanent Exclusion of Students
5610.02 – In-School Discipline
5610.03 – Emergency Removal of Students
5611 – Due Process Rights
6325 – Procurement – Federal Grants/Funds
6423 – Use of Credit Cards
8141 – Mandatory Reporting of Misconduct by Licensed Employees
*** Vote: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
Jared Wonderly motioned and Jennifer Caryer seconded to approve January 14, 2019 at 6:00 p.m. as the date and time for the 2019 Organizational Board Meeting with the Regular Board Meeting to follow, and appoint Minda Jones as President Pro-Tem.
*** Vote: Ayes – Jennifer Caryer, Craig Eiden, Stephanie Mazur, and Jared Wonderly.
Abstain – Minda Jones
Motion carried 4 to 0 with 1 abstention
OLD BUSINESS
- Packet indictating what needs to be completed
- Make sure all correspondence is emailed to ensure we have a paper trail
ADJOURNMENT
Craig Eiden moved and Jennifer Caryer seconded to adjourn this meeting until the next regularly scheduled Board Meeting on Monday, January 14, 2019 that will immediately follow the Organization Meeting that starts at 6:00 p.m.
*** Vote: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
______________________________________ ____________________________________
Board President Treasurer/C.F.O.
SPECIAL BOARD MEETING – WORK SESSION
December 10, 2018
6:00 p.m.
Community Room
The Hicksville Exempted Village Schools Board of Education met in Work Session on Monday, December 10, 2018, at 6:30 p.m. in the Community Room. The meeting was opened by President Minda Jones with the following Board members answering roll call: Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
DISCUSSION
The Board met with the Finance Committee to discuss building a proposed field house, and putting a levy of the May 2019 ballot.
- Fieldhouse
- 5-year Forecast
- Open up to others to help determine the design
- Would like capital outley broke out
- PI – home-side football field bleachers (approximately $200k)
ADJOURNMENT
Craig Eiden moved and Jared Wonderly seconded to adjourn this meeting until the next regularly scheduled Board Meeting on Monday, January 14, 2018.
*** Vote: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
________________________________ ____________________________________
Board President Treasurer/C.F.O.
HICKSVILLE EXEMPTED VILLAGE BOARD OF EDUCATION
SPECIAL BOARD MEETING
December 19, 2018
5:00 p.m.
The Hicksville Exempted Village Schools Board of Education met in Special Session on Wednesday, December 19, 2018, at 5:00 p.m. in the Central Office Conference Room. The meeting was opened by President Minda Jones with the following Board members answering roll call: Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
MINUTES AND FINANCIALS
Jennifer Caryer moved and Stephanie Mazur seconded to approve the following as stated:
*** Vote: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
SERVICES AND AGREEMENTS
Stepahnei Mazur moved and Craig Eiden seconded to approve the following as stated:
*** Vote: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
OTHER BUSINESS
Jennifer Caryer moved and Stephanie Mazur seconded to approve the following resolution:
A RESOLUTION DECLARING IT NECESSARY TO RAISE ANNUALLY AN ADDITIONAL AMOUNT FOR SCHOOL DISTRICT PURPOSES AND REQUESTING THE STATE TAX COMMISSIONER TO ESTIMATE THE RESPECTIVE RATES AT WHICH IT WOULD BE NECESSARY TO LEVY AN AD VALOREM PROPERTY TAX AND A SCHOOL DISTRICT INCOME TAX TO PRODUCE THAT AMOUNT
WHEREAS, the Board of Education of the Hicksville Exempted Village School District (the “Board”) finds that the amount of taxes which may be raised within the ten-mill limitation by levies on the current tax duplicate will be insufficient to provide an adequate amount for the necessary requirements of the Board; and
WHEREAS, the Board believes an income tax on the school district income of individuals and estates as defined in divisions (E)(1)(a) and (2) of section 5748.01 of the Revised Code, also known as a traditional income tax,may be the best means to adequately meet the necessary requirements of the School District; and
WHEREAS, in order to assist it in determining whether to submit to the electors of the School District the question of a school district income tax pursuant to Section 5748.02 of the Revised Code, the Board, in accordance with Section 5748.02(A) of the Revised Code, wishes to know the respective rates at which it would be necessary to levy an ad valorem property tax and a school district income tax to produce the additional amount that will be adequate to meet the necessary requirements of the School District; and
WHEREAS, in accordance with Division (A) of Section 5748.02 of the Revised Code, upon receipt of a certified copy of this Resolution declaring the necessity of raising annually a specified amount of money for school district purposes, the State Tax Commissioner is to estimate the property tax rate that would have to be imposed by this Board in the current year to produce an equivalent amount of money from an ad valorem property tax and the income tax rate that would have had to have been in effect for the current year to produce an equivalent amount of money from a school district income tax.
NOW, THEREFORE, BE IT RESOLVEDby the Board of Education of the Hicksville Exempted Village School District that:
SECTION I
This Board finds, determines and declares that it is necessary to raise annually the additional amount of [INSERT AMOUNT OF MONEY YOU ESTIMATE WOULD BE ANNUALLY GENERATED BY EACH INCOME TAX RATE YOU ARE CONSIDERING] Dollars ($900,000.00) for school district purposes and to levy either an additional ad valorem property tax outside the ten mill limitation or an income tax on the school district income of individuals and estates as defined in divisions (E)(1)(a) and (2) of section 5748.01 of the Revised Code, also known as a traditional income tax, for the purpose of providing for the current expenses of the Board of Education.
SECTION II
In accordance with Section 5748.02(A) of the Revised Code, the Board requests the State Tax Commissioner to estimate, for the May 7, 2019 election, both (a) the property tax rate that would have to be imposed by this Board in the current year to produce an amount equivalent to the amount specified in Section I from an additional ad valorem property tax; and (b) the income tax rate that would have had to have been in effect for the current year to produce an amount equivalent to the amount specified in Section I from a school district income tax.
SECTION III
The Treasurer of this Board is authorized and directed to deliver a certified copy of this resolution to the State Tax Commissioner at the earliest possible time, but no later than 100 days prior to May 7, 2019
SECTION IV
This resolution shall be effective immediately upon its adoption by a vote of 2/3 or more of the entire Board.
SECTION V
IT IS FOUND AND DETERMINEDthat all formal action of this Board of Education concerning or related to the adoption of this Resolution was adopted in an open meeting of this Board, and all deliberations of this Board that resulted in such formal action were adopted in meetings open to the public, in compliance with all applicable requirements of the Ohio Revised Code.
*** Vote: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
ADJOURNMENT
Jared Wonderly moved and Jennifer Caryer seconded to adjourn this meeting until the next board meeting to be held on Monday, January 7, 2019 at 6:00 p.m.
*** Vote: Ayes – Jennifer Caryer, Craig Eiden, Minda Jones, Stephanie Mazur, and Jared Wonderly.
Motion carried 5 to 0.
_____________________________________ ___________________________________
Board President Treasurer/C.F.O.